While you may have genuine emergencies that you need to take care of immediately, sometimes you just need to take a day off from work even if you do not have anything pressing to attend to. Either way, you need to let your employer know that you need to take a casual leave. This article provides you with a list of reasons for taking casual leave.
What Is Casual Leave?
Casual leave is the kind of leave granted for certain unforeseen situations or where you are required to take one or two days off from work. In most companies, a casual leave is normally restricted to a maximum of three days a month. In most cases, you have to ask for permission to take a casual leave from your employer in advance.
Normally, this leave is not part of the privilege leave, but it can be combined with sick leave if there is no sick leave balance. It is also not cashable or carried forward. But today some companies are converting the balance of casual leave to privilege leave in the leave account at the end of the year as a way of motivating their employees and reducing absenteeism.
8 Tips for Writing a Casual Leave Application
When you want to take a break from work for a day or two, you have to write your employer or the concerned authority asking for casual leave. This shows professionalism on your part and gives your employer enough time to prepare for your leave and even assign some of your important tasks to another employee to avoid disruptions.
In this era of technology, your casual leave application doesn’t have to be in the form of a letter; you can just write an email detailing the reasons for taking a leave. Here are some of the important steps you should follow when writing a casual leave application.
1. Review Your Company’s Casual Leave Policy
Start by going through the company’s leave policy to know how many casual leaves you are entitled to per year. Many organizations have a limited number of casual leaves that an employee can take. If you exceed this number, the days you are absent will be deducted from your salary. You can also ask your human resources department if you are eligible for casual leave.
2. Address Your Application to the Right Person or Department
You need to know who approves employees’ leaves and make sure you address your application to them. In some organizations, managers and supervisors are the ones who approve leaves, while in others, leave applications must go through the HR executive.
3. Professional Salutation
Since this is a formal application, it should start with a professional salutation. So, avoid informal salutations such as “Hi” or “Hello”. Instead, start with “Dear”. And even if you know the name of the person you are addressing the letter to, use Mr./Mrs./Miss followed by their last name. For instance, “Dear Mr. Gupta”.
4. Subject Line
When you write your casual leave application, start with a subject line that summarizes the content of the letter. The subject line should be professional and clear to help the recipient understand the purpose of the application. For example, you can use “casual leave application for a day” or “application for casual leave” as your subject line.
5. Give Reasons for Requesting a Casual Leave
You need to give clear reasons why you need a casual leave. These reasons should take the first paragraph so that they clarify your intention and help the recipient to assess the information that comes after the first paragraph.
6. Start and End Date
Let your employer know when you intend to take the casual leave and when you hope to return to work. It is important to mention the actual dates in your application. This prevents ambiguity and miscommunication with your manager.
7. Give Your Work Plan When You Are Absent
This helps your employer prepare for your absence. Make it clear to whom you wish to delegate your duties and let your team know if you can finish some of your high-priority and time-sensitive tasks. You should also mention how your team can contact you when you are on leave.
8. Close Your Application
It is a good practice to end your letter with a formal closing salutation. For instance, you can use “Yours Truly”, “Best Wishes”, “Regards”, or “Sincerely”. You should also consider including a signature.
List of Reasons for Taking Casual Leave
Illness or Injury
Many employees use sickness as the main reason for skipping work. Whether true or not, many employers prefer that their sick employees stay at home to avoid infecting others. But if you don’t go to work for several days, your employer may need to see a doctor’s statement. In some organizations, employers offer their workers certain sick days per year.
If you have children, sometimes you may be required to go home to take care of them, especially if they are sick. You may also miss work due to serious family emergencies like taking a relative to the hospital.
Sometimes you may have to take a casual leave to attend the funeral of a loved one. In many organizations, funerals are an excused absence. But you will have to speak with your employer to agree on the number of days you will be away.
You can take a casual leave if your vehicle breaks down or there is a problem with public transport. Unfortunately, some people use this reason even when their vehicles don’t have problems.
Jury Duty / Duties of a Citizen
In many organizations, jury duty is an excused absence. Many employers will allow their employees to take a day off to perform their civic duties. Therefore, you should hesitate to ask for a casual leave when you are chosen as a member of a jury at an important trial. It is the same case for employees who want to attend court as witnesses.
Sometimes you might need a day off from work to attend an event during the week or to recover from an event. As a parent, you may be required to attend school events, such as plays, field trips, and graduations. Therefore, you need to plan these events and inform your employer in advance.
Sometimes you will opt to take a day off from work, especially if you miss the beginning of your shift due to oversleeping. But sometimes it’s better to arrive late than a last-minute absence.
There are many personal reasons why you may need a casual leave. For instance, some women will end up missing work during their menstruation because they feel uncomfortable. You can also request a day off if you were partying all night and you have a nasty hangover. Unfortunately, many people choose to lie about the personal reasons why they want a casual leave to avoid embarrassment.
Tips on How to Ask for Casual Leave
Although there is nothing wrong with asking for casual leave, sometimes you need to exercise caution, especially if your casual leave requests are too many. Here are some tips on how to ask for casual leave.
• Don’t miss work constantly: Eventually, your employer won’t believe your excuses. Even your colleagues will become angry with you when they realize that your reasons for missing work aren’t genuine. Missing work constantly might lead to dismissal.
• Give notice immediately: It is important to notify the appropriate authority of any emergencies that may prevent you from going to work. This notice should be given immediately, to avoid last-minute delays.
• Avoid repeating your excuses: You need to remember the excuses you gave last time so that you do not repeat them. This helps to make your excuses appear credible. It’s very easy to forget what you said last time, especially if you were lying. You can even write the excuses down to avoid repeating them.
• Be discreet: When you skip work due to a medical emergency or any other serious matter, do not rush to write on social media that you are just relaxing at home watching Netflix.
• It’s not time for a vacation: If you take a casual leave because of an emergency, don’t spend the day partying or going to the beach because you might meet someone from the office there.
• Watch what you eat: If you took a day off from work due to food poisoning or any other stomach problem, watch what you eat when you return to work. That way, you won’t raise suspicions among your colleagues or in HR.
• Don’t miss a Monday or Friday: Missing work on a Monday or Friday raises suspicions because it looks like you want to extend your weekend. It is better to fall sick on a Wednesday or Thursday and extend it with a Friday.